During business operations, for many different reasons, businesses may change the company’s head office address. When a business changes its head office address, it needs to carry out the procedure for registering the change of address with the Business Registration Office. So when carrying out this procedure, what issues should the company pay attention to? Below, VNNA will provide legal information on the procedure for changing the company’s head office address.
I. Notes when changing the company’s head office
– The new address must be clear, specific, and contactable in all forms: directly, by letter. In case the business cannot be contacted, the business registration agency or the tax authority may block the business code.
– The head office address of the business must not be located in an apartment building with a residential function. The business registration agency does not issue a Business Registration Certificate for changes to businesses located in apartments, condominiums, or apartment-style collective houses.
– During the process of changing the company’s headquarters, it is forbidden to issue invoices at the old address due to the inaccurate time of the new address or the invoice has been finalized to change the district/province.
II. Company address change dossier
• Notification of change of company headquarters address is made according to the Notification of change of business registration content signed by the legal representative of the company according to the form in Appendix II-1;
• Minutes of the General Meeting of Shareholders for a joint stock company or Minutes of the meeting of the Board of Members for a LLC with two or more members on changing the company’s headquarters.
• Decision of the General Meeting of Shareholders for a joint stock company or the Board of Members for an LLC with two or more members, the owner for a single-member company on changing the company’s headquarters.
• Company charter according to the information of the new company headquarters address (saved).
III. Tasks to be performed
• Procedures for changing the legal seal (changing the head office address to another district): engraving the seal and announcing the company’s seal sample;
• Re-making the signboard at the company’s head office;
• Amending the company’s charter;
• Sending an official dispatch to the tax authority regarding changes on the company’s invoices;
• Carrying out procedures related to the units: Bank, insurance (if necessary);
• Changing on related sub-licenses.
• Sending an official dispatch on changing the company’s head office to partners.
IV. VNNA’s services on changing the company’s head office address
– Legal advice on documents and procedures for changing the company’s head office address;
– Drafting documents, papers, preparing documents for changing the company’s address;
– Representing and acting on behalf of the client to carry out procedures with state agencies to change the company’s head office address.
– Consulting on legal procedures for businesses after changing the company’s head office;
The above are the issues of changing the business registration for the Company. If you need more detailed advice, please contact VNNA for detailed advice and instructions.
