On February 18, 2025, the Intellectual Property Office (IP Vietnam) issued Notification No. 438/TB-SHTT, announcing significant steps towards digital transformation and administrative reforms in accordance with government regulations.
As part of this initiative, the IP Vietnam will send all documents related to the resolution of administrative procedures in industrial property. This includes decisions, notifications, and office actions issued by the IPO since January 1, 2025 directly to the email addresses provided by applicants.
The information contained in these emails will include:
- The registration number of the industrial property application
- The number and date of the issued document
- A link for the applicant to access the document
- An automatically generated tracking code to ensure the security of the transmitted information
Applicants will have the ability to search and view these documents or download them for personal use and storage. Importantly, these electronic documents will serve as substitutes for paper versions and will hold the same legal validity.
Paper documents will only be sent to applicants who either do not have an email address or whose email communications are unsuccessful.
This transition reflects the IP Vietnam’s commitment to enhancing efficiency, accessibility, and transparency in the management of industrial property, aligning with the broader goals of digital transformation and simplification of administrative procedures set forth by the government.
Should you have any questions, please contact VNNA for detailed advice and instructions.
• Email: info@vnna.com.vn
• Hotline: 0862 618 669 or 0865 069 288
